Clean data - Bright trust [Part 5]: Lessons from the grassroots

In the context where digital transformation has become an inevitable trend, Viet Nam is entering a new stage of modernization in land governance, a core sector with far-reaching socio-economic impacts. The “90-Day Campaign to Enrich and Clean Land Data” (September 1 - November 30, 2025) represents a strategic move to standardize, purify, and vitalize the national land database according to the criteria of “accurate - complete - clean - live.”

Promoting strengths and proactively providing information to the grassroots

Nguyen Duy Tan, Chairman of the People’s Committee of Tran Bien Ward, said: “For the 90-day campaign to build and complete the land-database system, Dong Nai (former administrative area) enjoys many advantages. Dong Nai has been a national pioneer in establishing cadastral maps since 1997 and has already built a land-database system, organized the issuance of land-use right Certificates, and uploaded information to the provincial land-database system.”

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Therefore, when reviewing land records across Dong Nai province, it was found that most were already available in the provincial management system with complete information. However, certain difficulties remain, particularly in cases where the old ID card has been replaced by the new Citizen Identification Card. As a result, some records have not yet been fully updated in the system, mainly concerning citizens’ ID data.

To make it easier for citizens to update their information, the Dong Nai Department of Agriculture and Environment proactively provided each commune and ward with the list of landowners whose Citizen ID data were missing, thereby reducing procedures and travel for those whose data already existed.

At Tran Bien ward, after reviewing land-record data, the Department sent a list of 461 cases requiring updates to the ward for action. The ward assigned tasks and gave detailed guidance to 49 neighborhoods to carry out the work.

“To date, all 49 neighborhoods have completed and supplemented the information for the 461 cases, issued land-use right Certificates, and submitted the updated list to Tran Bien Ward. This ensures that Tran Bien Ward will finish the 90-day campaign to build and complete the Dong Nai land-database system before November 30, 2025, the final deadline”, said Nguyen Duy Tan. 

Huynh Thi Kim Sang, Head of Go Me Neighborhood, added: “With the support of the local government, our neighborhood has focused on communicating the campaign’s purpose and benefits, helping residents understand that it serves their interests as land users. This created strong consensus in collecting photocopies of land-use right Certificates and Citizen ID cards. So far, we have updated 18 cases and submitted them to the ward, achieving 100 percent.”

Chairman Nguyen Duy Tan further noted: “With the Department’s support and background data, the review and update process has gone relatively smoothly. However, we still face challenges: for example, some landowners listed in the cadastral map are not residing locally, which requires significant time to contact them; or some owners have passed away without inheritance procedures completed, and heirs have no need to register ownership transfer, resulting in ‘inactive’ data. These issues need attention from higher levels to help us complete updates that are truly ‘accurate - complete - clean - live.’”

Close direction and regular training

Le Thanh Tuan, Director of the Dong Nai Land Registration Office, said: “Thanks to the Agriculture and Environment Sector’s close attention and scientific working methods, the implementation of the land-database completion in the new Dong Nai province has proceeded smoothly. As of October 29, 2025, all 95 communes and wards in the province have developed and issued plans to carry out the 90-day campaign. Among them, 5 communes and wards have already completed field surveys and reported results covering 9,514 land parcels, including 7,398 uncertified and 2,116 certified parcels.”

As of October 15, 2025, the Dong Nai Land Registration Office had compiled a list of 400,551 land parcels classified under Group II and sent them to 22 branches for updating and completing land information in accordance with the criteria guided in Official Document No. 2071/QLDD-TTKKTTDD dated September 5, 2025, issued by the General Department of Land Management, which provides instructions for implementing the “Enriching and Cleaning the National Land Database Campaign,” and Official Document No. 2418/QLDD-TKKKTTDD dated October 8, 2025, supplementing the aforementioned Document No. 2071/QLDD-TTKKTTDD.

The branches have urgently reviewed, scanned, and attached 21,357 land-parcel records into the land-database system. The provincial office has also prepared data lists, burned CDs, and sent them to the Information Technology Center for synchronization with the National Land Database. However, implementation has been slower in areas formerly part of Binh Phuoc Province, where earlier data were limited. In 40 communes and wards, paper archives must still be retrieved and scanned, a very large volume of supplementary work.

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To ensure timely progress, the Department issued Official Letter No. 6599/SoNNMT-VPDK advising the Dong Nai People’s Committee to instruct commune and ward authorities to study the Department’s guidance and update information on parcels lacking land-use right Certificates.

At the same time, to promptly grasp on-site challenges, the Task Force for the 90-Day Campaign has held working sessions with all commune and ward authorities to assess progress, explain regulations, and provide technical guidance, while also emphasizing public communication to encourage residents’ cooperation.

Communes and wards were instructed to urgently collect data on land and housing certificates and Citizen ID cards of land users and homeowners as required. Progress reports are submitted daily to the Department of Agriculture and Environment through the provincial Land Registration Office.

The Department is responsible for monitoring, urging communes and wards to complete the 90-day campaign, consolidating provincial results, and reporting to the Ministry of Public Security and the Ministry of Agriculture and Environment, ensuring on-time completion in accordance with Joint Plan No. 515/KH-BCA-BNN&MT dated August 31, 2025.

To celebrate the 80th Anniversary of the Agriculture and Environment Sector and the 1st Patriotic Emulation Congress, the Ministry of Agriculture and Environment will hold a series of events from July to December 2025. The highlight will be the 80th Anniversary Ceremony and the 1st Patriotic Emulation Congress, scheduled for the morning of November 12, 2025, at the National Convention Center in Hanoi, with over 1,200 delegates in attendance. VAN News will broadcast the event live.